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2020 VAFP Winter Family Medicine Weekend – Exhibitor Information

January 23-26, 2020
Wintergreen Resort – Wintergreen, Virginia

The 2019 Winter Family Medicine Weekend drew over 240 family physicians and other health care professionals. Don’t miss the chance in 2020 to meet face-to-face with the attendees in the Exhibit Area where they gather for breakfast, coffee breaks, and an evening reception.

If you have any questions or need assistance, please contact the Exhibit Manager, Matt Schulte at 804-968-5200 or mschulte@vafp.org. We hope to see you at Wintergreen in January!

Table-top Exhibit Space – $2,000

Floor Plan

Application and Terms and Conditions

Exhibitor Benefits

The following are included with your exhibit space:

  • Identifying sign
  • 6-foot draped table
  • Pre-registration of exhibit personnel
  • Exhibit listing in conference program
  • Access to the meeting app
  • Exhibit listing in meeting app (including company description, logo, booth personnel and contact information)
  • Post conference attendee list (will be provided electronically)
  • Three days of exposure to numerous family physicians
  • Complimentary breakfast and coffee for exhibit personnel
  • Complimentary reception with meeting attendees

Exhibit & Sponsorship Opportunities

The VAFP Winter Meeting offers exhibiting organizations the opportunity to enhance their visibility at the conference. The following options for sponsorship and advertising are available:

Platinum Sponsorship – $7,500 (only one opportunity available)

  • 1 Table-top Exhibit Space
  • Friday Evening Reception Sponsorship (on-site signage and reception recognition in the meeting app)
  • Full color, full page advertisement on the back page of the Official Conference Program
  • Full color advertisement in the Meeting app photo feed
  • Conference promotional item with company logo
  • Plus All Exhibitor Benefits

Gold Sponsorship – $5,000 (only three opportunities available)

  • 1 Table-top Exhibit Space
  • Exhibit Hall Breakfast (on-site signage and breakfast recognition in the meeting app)
  • Full color advertisement in the meeting app photo feed
  • Plus All Exhibitor Benefits

Silver Sponsorship – $3,500 (only three opportunities available)

  • 1 Table-top Exhibit Space
  • Exhibit Hall Coffee Break (on-site signage and break recognition in the meeting app)
  • Full color advertisement in the meeting app photo feed
  • Plus All Exhibitor Benefits

Bronze Sponsorship – $2,300

  • 1 Table-top Exhibit Space
  • Full color advertisement in the meeting app photo feed
  • Plus All Exhibitor Benefits

Additional Sponsorship & Advertising Opportunities
Recognition of all sponsors will be listed in the Official Conference Program, on the Meeting App and in the Spring edition of the Virginia Family Physician magazine.

Audiovisual Support – $2,500
AV sponsorship for one day. Recognition noted on slide in the meeting room.

Official Meeting App Sponsor (only 5 opportunities available) – $1,000
Rotating full color banner advertisement on the app home page

Push notification opportunity (only 6 opportunities available) – $200
Send a message to all attendees through the meeting app push notification feature

Resident & Student Dinner- $3,000
Dinner for residents and students on Saturday evening. Your company will be recognized during the dinner.

Resident & Student Break – $1,000
Beverages and snacks during the Resident Research session Saturday afternoon. Your company will be recognized during the dinner.

Mission of the VAFP

The mission of the VAFP is to empower its members to be physicians who provide high quality, accessible health care, dedicate themselves to the well-being of the citizens of Virginia, and are guided by the principle that the family physician remain the specialist of choice to guide lifelong health care.

VAFP Vision Statement

The vision of the VAFP is for Virginia to be the best place for our citizens to receive their healthcare and for family physicians to practice medicine.

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Contact the VAFP

  • Phone: (804) 968-5200
  • Fax: (804) 968-4418
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VAFP Magazine

Use the link below to view or download recent installments of The Virginia Family Physician, the quarterly magazine published by the Virginia Academy of Family Physicians:

Virginia Family Physician
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